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Take the Necessary Steps to Secure Your Devices

There are many reasons to secure your multifunction printers and office copiers. When you are selling your devices or simply want to increase the security of your documents, there are many ways that you can secure your most vital business documents. Most multifunction print devices and copiers have a built in hard drive for storing data. This feature allows you to recall previously copied documents and reprint them without having to have the original document on hand.

Here are some quick tips as to ensure that your data is secure:

  • Restore Factory Settings: Restoring a hard drive in your multifunction device to factory settings is vital. Before selling your equipment you must wipe the hard drive within the device so that future owners of the equipment do not have access to your files.
  • Set Permissions: Permissions are a security feature that allows only those who have access to print to use your printing devices. This helps eliminate excess printing and also helps to cut down on unauthorized access to your secure files.
  • Bolster Network Security: Considering that most multifunction devices are hooked up to a wireless network, it is very important that you completely secure your data. Use a password to protect your files so that those who are not in your organization do not have access to the files on your network.

These are just a few tips to keep your data secure. Don’t let a lack of security compromise your documents! Contact the team at Annapolis Office Products today to find out more about how you can secure your data.


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