Xerox multifunction systems can help your organization integrate your paper and digital documents through the following key areas:
It is vital that businesses have the capability to convert paper-based information into an electronic format. With the increased use of color in business today, faxing documents often will not have the same result. With multifunction systems, creating an electronic document from a paper-based document has never been easier. Scanning documents improves both your access to documents as well as document security.
Scan to Email
Scan to email is the most common form of scanning today and can provide the greatest efficiency improvement in any organization. More of your customers are expecting to receive documentation via email. We’ll help you more effectively meet this critical business requirement, while eliminating the cost of long distance faxing.
Scan to File
Xerox multifunction systems allow for the scanning of paper-based documents to virtually any network folder.
Scan to OCR
Scan to OCR (optical character recognition) allows for users to convert their scanned documents into word editing applications. Charts and tables can even be scanned into spreadsheet applications. Users can then edit the documents as they would any other text or spreadsheet document.
With OCR, there is no need to go through the hassle of retyping the document. OCR allows users to focus time on business productivity instead of recreating a documents needlessly.
Scan to Searchable PDF
Turn your paper document into a pdf that you can easily find using full text search on your network or in your document management application. View a short video demonstration>>>
Scan to Electronic Document Management
Scan to electronic document management systems (EDMS) is becoming a common requirement for businesses. As businesses want to streamline their workflow processes and make documents available to more users with greater security, they are implementing more and more sophisticated electronic document management systems.
To get the most out of your scanning, contact us today.